Unit tools

Some of the tools that will make your life a little easier.

The 2017 updates have been posted!

One of the largest tasks for the Popcorn Coach is keeping track of everything. Who sold what, when, and how much for the prize incentives. How much inventory has been picked up and sold, and how much is actually on hand. How many payments have been made for the inventory, and what is the outstanding balance?

Well Chris has created a program to help you handle everthing in one central location on one program. This program will track your unit up to 60 boys, and your inventory. Instructions are included in the download. Believe me it makes the paper trail much easier to keep track of.

2017 Unit tracking here

Please be patient it is a large excel file. If you find a glitch please let Chris know. If you have fixed the glitch on your own pass that along as well and save Chris some time. This is an Excel file 997kb.

This does not replace your paper inventory that you recieve at check out for popcorn product. You MUST keep those inventory sheets for your records just in case there is a problem with your numbers matching theirs.

A note here on the products, the per case number is 8 to a case on all popcorn except for the big tin items (Clasic Trio, Cheese Lovers, and Chocolate 5-way), which come 1 to a case. You will need these numbers for order calculations.

You need a way to know what was sold at Show & Sell tables, and who has checked out what amount of product from you. You can use the forms below to do just that. Both forms are front and back in word format.

2017 Table Tracking

2017 check out

Because there are several products that can not be returned, you probaly won't have any on hand. Chocolates are perishable, so you may not want to keep a large supply. You will want to consider making them pre-paid for your sale so you do not get stuck with them, or lose a sale. Your customer is going to want a receipt and a way to contact someone before they hand over the big bucks. This is a word document, it is sized to be the back of a business card, or there is room on the bottom to type in a phone number.

click here to download receipt form

How do I get popcorn and prizes from the Service Center?

You do not need to print 2 copies of the pick up form, a copy of your pick up will be printed at the service center for you. KEEP a copy of every form for your unit records.

FORM #1—PRODUCT PICK UP LIST

Shopping list of popcorn products to pickup from the Council Service Center.

Form #2---PRODUCT RETURN LIST

FORM #3—PRIZE REQUEST FORM

Every time you request prizes from the Council Service Center..

FORM #5—GREAT SALESPERSON PRIZE FORM

For Scouts selling $1,500, $3,000, $5,000

FORM #6—MILITARY DONATIONS

Use this form to recap and calulate donations.

MILITARY DONATION FORM

un-numbered and at the end of Popcorn Manual.

All of the popcorn and prize order forms are in the 2017 Popcorn Manual, you will need to have this book so you have the forms you need. If you haven't already received your book you can download it here, it is a pdf format. You will be directed to the Tidewater Council site

2017 popcorn book

The forms that are in Excel were created by Chris, the pdf forms are available at the Council Office.

3-River District Popcorn sale, we succeed through knowledge, inventiveness, and effort.